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Wedding planning tool
Free Wedding Checklist Generator
A wedding checklist generator creates a personalized planning timeline for your date, guest count, budget, style, booking status, rentals, attire, rehearsal, and final-week handoffs.
31
checklist tasks
18
high priority
$5,320
rental budget
12+ months before
High
Set your guest count target and wedding budget
Budget
Choose the wedding style, season, and must-have priorities
Vision
Create a first draft guest list with mailing addresses
Guests
9 months before
Book photographer, DJ or band, caterer, florist, and officiant
Vendors
Reserve rentals for tables, chairs, linens, tenting, and lighting
Rentals
Send save-the-dates or destination travel details
Guests
Start dress, suit, wedding party attire, and alteration planning
Attire
6 months before
Build the wedding website with lodging, travel, and RSVP details
Guests
Confirm ceremony outline, readings, music, and processional order
Ceremony
Choose menu direction, bar package, cake, and late-night snacks
Food
Create decor plan for ceremony, cocktail hour, reception, and exits
Decor
3 months before
Mail invitations and open RSVP tracking
Guests
Draft floor plan, seating zones, and rental delivery requirements
Layout
Finalize photo shot list and family portrait combinations
Vendors
Book transportation for couple, wedding party, and key guests
Logistics
1 month before
Collect final RSVPs and confirm guest count with caterer and venue
Guests
Create final seating chart, place cards, and table numbers
Layout
Confirm rental order quantities, delivery windows, and pickup timing
Rentals
Share final timeline with planner, venue, caterer, DJ, and photographer
Timeline
Final week
Pack wedding day emergency kit, marriage license, rings, vows, and tips
Day-of
Confirm arrival times with every vendor and rental company
Vendors
Drop off decor, signage, favors, guest book, and printed details
Decor
Run rehearsal and host rehearsal dinner or welcome gathering
Rehearsal
Wedding day
Set up getting-ready meals, detail photos, and attire steaming
Day-of
Check ceremony setup, seating, sound, programs, and processional cues
Ceremony
Verify reception layout, bar setup, rentals, signage, and vendor meals
Reception
Hand off final payments, tips, and pickup instructions to a trusted person
Logistics
After the wedding
Return rentals, attire, decor, and borrowed personal items
Wrap-up
Send thank-you notes and vendor reviews
Wrap-up
Review final payments and archive contracts, receipts, and photos
Budget
Printable pack
Party Rental Planning Pack
Compare rental vendors, track deposits, plan delivery windows, and keep setup notes in one printable party file.
Vendor quote scorecardRental budget and deposit trackerDelivery and pickup timelineSetup-zone map worksheet
Wedding checklist FAQ
What should a wedding checklist include?
A useful wedding checklist includes venue booking, guest list, budget, vendors, catering, attire, rentals, invitations, seating, rehearsal, final-week packing, day-of handoffs, and post-wedding returns or thank-you notes.
When should I start a wedding planning checklist?
Start 12 months before the wedding if possible. Shorter timelines still work, but venue, catering, photography, rentals, attire, and travel decisions should be prioritized first.
What wedding rentals should I plan for?
Common wedding rentals include tables, chairs, linens, tents, lighting, dance floors, lounge furniture, bars, dinnerware, heaters, fans, restroom trailers, signage stands, and ceremony arches.
How do I make a final-week wedding checklist?
A final-week checklist should confirm vendor arrival times, guest count, seating, rental delivery, tips, marriage license, rings, vows, emergency kit, decor drop-off, and who handles cleanup and returns.
Related tools
Free Seating Chart Maker
Build table assignments and a printable room layout.
Free Tablecloth Size Calculator
Find linen sizes for round, banquet, and cocktail tables.
Free Event Timeline Planner
Create a minute-by-minute wedding day schedule.
Free Event Vendor Tipping Calculator
Estimate tip amounts for wedding vendors and deliveries.